Chapter 2: Supplier Debriefings - Descriptions

Table 1 - 2007 Purchasing Activity Report (Total contract awards, including net amendments but excluding call-ups against Standing Offers)

A table of the 2007 Purchasing Activity Report, total contract awards, including net amendments but excluding call-ups against Standing Offers.

This table is divided in four columns;

• Department or agency: Canadian International Development Agency (CIDA), Citizenship and Immigration Canada (CIC), Correctional Service of Canada (CSC), Department of National Defence (DND), Indian and Northern Affairs Canada (INAC), Public Works and Government Services Canada (PWGSC)^**
• Contract type and threshold value:
  Below $25,000 competitive + non competitive
  Above $25,000:
  Competitive^*
  Non-Competitive
  Total
• Number of contracts
• Dollar value (000s)

Canadian International Development Agency (CIDA) has 1,316 contracts below $25,000 (competitive + non-competitive) for a value $11,683,000; 312 contracts above $25,000 - competitive for a value of $160,719,100; 78 contracts above $25,000 non-competitive for a value of $3,719,000. All contracts - 1,706 totalize a value of $176,121,000.

Citizenship and Immigration Canada (CIC) has 2,765 contracts below $25,000 (competitive + non-competitive) for a value $8,721,000; 74 contracts above $25,000 - competitive for a value of $42,052,000; 27 contracts above $25,000 non-competitive for a value of $22,385,000. All contracts - 2,866 totalize a value of $73,158,000.

Correctional Service of Canada (CSC) has 69,301 contracts below $25,000 (competitive + non-competitive) for a value $83,509,000; 824 contracts above $25,000 - competitive for a value of $237,583,000; 65 contracts above $25,000 non-competitive for a value of $12,879,000. All contracts- 70,190 totalize a value of $333,871,000.

Department of National Defence (DND) has 9,996 contracts below $25,000 (competitive + non-competitive) for a value $114,150,000; 3,579 contracts above $25,000 - competitive for a value of $4,983,801,000; 1,225 contracts above $25,000 non-competitive for a value of $2,335,038,000. All contracts - 14,800 totalize a value of $7,432,989,000.

Indian and Northern Affairs Canada (INAC) has 2,155 contracts below $25,000 (competitive + non-competitive) for a value $20,808,000; 136 contracts above $25,000 - competitive for a value of $102,556,000; 66 contracts above $25,000 non-competitive for a value of $8,564,000. All contracts - 2,357 totalize a value of $131,928,000.

Public Works and Government Services Canada (PWGSC)^** has 22,845contracts below $25,000 (competitive + non-competitive) for a value $86,683,000; 3,838 contracts above $25,000 - competitive for a value of $2,487,431,000; 364 contracts above $25,000 non-competitive for a value of $247,105,000. All contracts - 27,047 totalize a value of $2,821,219,000.

^*Includes Advance Contract Award Notices (ACANs).

^**PWGSC purchasing volumes include only procurements when it contracts for itself. Purchasing volumes attributed to other departments may actually be contracted through PWGSC, in their role as a common service organization. In these instances, PWGSC would take primary responsibility for providing supplier debriefings for those contracts.

(Back to table 1)

Table 2 - Debriefing and Disclosure Requirements

A table that summarizes the applicable debriefing and disclosure requirements under legislative, regulatory and policy frameworks. For comparison purposes, the table includes the debriefing and disclosure requirements of:

• PWGSC, as a common service organization and contracting arm of the federal government;
• the US government's Federal Acquisition Regulations which govern purchases of goods and services by nearly all US federal buying agencies – the US is also a signatory to NAFTA and WTO-AGP; and
• World Bank, from an international perspective.

This table is divided in seven columns;

• Information; Name of winning bidder, and a bid price, Reasons why a bidder was not successful, Relative advantages of winning bid, Name of other bidders, Overall ranking of all bidders, Names and bid prices of each bid evaluated, Names of bidders rejected, and the reason for rejection.
• Financial Administration Act
• Trade Agreements
• Treasury Board Policy
• PWGSC
• US FARs
• World Bank

This table has 7 rows;

• Name of winning bidder, and a bid price
  Is required by; Financial Administration Act over $10,000., Trade Agreements, Treasure Board Policy over $10,000, PWGSC supply manual, US FARs, and World Bank.
• Reasons why a bidder was not successful
  Is not required by; Financial Administration Act.
  Is required by; Trade Agreements, Treasure Board Policy(factor and criteria), PWGSC supply manual , US FARs, and World Bank.
• Relative advantages of winning bid
  Is not required by; Financial Administration Act, Treasure Board Policy, PWGSC supply manual, and World Bank.
  Is required by; Trade Agreements, US FARs (a summary of the rationale award).
• Name of other bidders
  Is not required by; Financial Administration Act, Trade Agreements, Treasure Board Policy.
  Is required by; PWGSC supply manual (corporate only), US FARs, and World Bank.
• Overall ranking of all bidders
  Is not required by; Financial Administration Act, Trade Agreements, Treasure Board Policy, and World Bank.
  Is required by; PWGSC supply manual (bid scores corporate only), and US FARs.
• Names and bid prices of each bid evaluated
  Is not required by; Financial Administration Act, Trade Agreements, Treasure Board Policy, and US FARs.
  Is required by; PWGSC supply manual (corporate only), and World Bank.
• Names of bidders rejected, and the reason for rejection
  Is not required by; Financial Administration Act, Trade Agreements, Treasure Board Policy, PWGSC supply manual, and US FARs.
  Is required by World Bank.

(Back to table 2)